Privacy Policy

How we respect your privacy when you interact with our charity.

PRIVACY

Personal Data Collection Details

ABOUT THIS POLICY

This Privacy Policy applies to information FOSMS (Friends of St Mary School Mellor) collect about individuals who interact with our charity.

It explains what personal information we collect, why we collect it, how we use it along with rights to your data.

PERSONAL DATA THAT WE PROCESS

To follow is an explanation of the types of data we collect and the legal basis, under current data protection legislation, upon which this data is processed:

Enquiring About Our Charity and Our Work:

Data Collected: Name, email address, telephone number and message
Basis: Legitimate interests – it is necessary for us to read and store your message so that we can respond in the way that you would expect.

Subscribing to Updates About our Charity:

Data Collected: Name and email address
Basis: Consent – you have given your active consent.

Making a Donation or Purchase:

Data Collected: Name, email address, telephone number and payment information
Basis: Legitimate interests – this information is necessary for us to fulfil your intention of donating money and your expectation of receiving a confirmation message.

Signing Up as a Member or Volunteer:

Data Collected: Name, email address, telephone number and message
Basis: Legitimate interests – it is necessary for us to read and store your message so that we can respond in the way that you would expect.

Website Functionality:

Data Collected: Website activity collected through cookies
Basis: Legitimate interests – it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect, such as remembering the contents of your enquiry or purchase before you have fully completed the process.
For full details, please see our cookie policy.

HOW WE USE YOUR DATA

We will only use your data in a manner that is appropriate considering the basis upon which that data was collected, as set out earlier in this policy.

For example, we may use your personal information to:

Reply to an enquiry you make
Handle donations or other transactions that you initiate
Where you have specifically agreed to this, send you marketing communications by email or other methods relating to our charity or the work we undertake which we think may be of interest to you.

WHEN WE SHARE YOUR DATA

We will only ever pass your data to third parties in the following circumstances:

You have provided your explicit consent for us to pass data to a named third party;
We are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third party data processors;
Or we are required by law to share your data.

HOW LONG WE KEEP YOUR DATA

We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required. Where data is collected on the basis of consent, we will seek renewal of consent at least every three years.

YOUR RIGHTS OVER YOUR DATA

You have a range of rights over your data, which include the following:

If you have an account on this site, have made an enquiry or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us.
You can also request that we erase any personal data we hold about you.
You have the right to ask for rectification and/or deletion of your information.
This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this.
You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed.

A full summary of your legal rights over your data can be found on the Information Commissioner’s website. If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please contact us.

Please note that relying on some of these rights, such as the right to deleting your data, will mean that we are unable to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver such services to you.

MODIFICATIONS

We may modify this policy from time to time and will publish the most current version on our website. If a modification meaningfully reduces your rights, we’ll notify those affected accordingly.

FURTHER INFORMATION

Should you have a question(s) about any aspect of the FOSMS website, need further information about our privacy policy in general, or if you no longer wish to receive the information that you have requested, please contact us and your enquiry will be dealt with accordingly.